IT Logistics Lead, Singapore

About the Team The IT Logistics team ensures every OpenAI employee has the hardware, peripherals, and secure device support they need to work effectively from day one. We manage the full lifecycle of company-owned equipment, from procurement and inventory tracking to onboarding, refreshes, repairs, returns, redeployment, and offboarding. We partner closely with IT Support, Procurement, Finance, Security, People Operations, Workplace, and regional vendors to keep global device logistics reliable, accurate, and scalable. About the Role We are looking for an IT Logistics Lead based in Singapore to own and scale IT logistics across APAC. This person will be the primary logistics owner in the region, which means the role combines hands-on inventory execution with regional program leadership, vendor management, asset management ownership, contractor oversight, and continuous improvement of logistics systems and processes. This role is intentionally technical. The right candidate can manage physical inventory and vendor relationships while also improving the systems that make those operations visible and reliable. They should be comfortable working in Oomnitza or similar asset management systems, using AI and automation to reduce manual work, and building repeatable workflows that improve inventory accuracy, hardware readiness, high-risk travel execution, procurement visibility, and asset lifecycle controls. In this role, you will: • Own APAC IT logistics operations from Singapore, including receiving, tagging, staging, secure storage, cycle counts, device readiness, shipping, returns, repairs, redeployment, and hardware fulfillment. • Manage APAC hardware procurement vendor relationships. • Own the APAC High-risk travel program end to end, including intake, tracking, escalations, reporting, handoffs, and continuous improvement. • Manage a defined portion of the Oomnitza asset management environment and related logistics systems, including asset data quality, lifecycle states, reporting, workflow improvements, audit readiness, stakeholder visibility, and technical enhancements that leverage APIs, integrations, automations, and MCP servers to streamline workflows across logistics systems and automate repeatable processes. • Use AI, automation, and lightweight tooling to improve logistics processes, reconcile asset data, document SOPs, surface exceptions, and reduce repetitive manual work. • Support onboarding, offboarding, replacement, refresh, and urgent hardware needs while maintaining a high bar for data accuracy and security controls. • Onboard and oversee regional contractors as the team scales, including SOPs, quality checks, escalation paths, and execution standards. • Partner with IT Support, Procurement, Finance, Security, People Operations, Workplace, APAC office stakeholders, and vendors to improve the employee hardware experience. • Regularly identify and deliver enhancements to logistics processes, systems, and regional operating cadences. You might thrive in this role if you have: • Experience leading IT logistics, hardware lifecycle, inventory, warehouse, procurement, or asset management operations in a fast-moving environment. • Strong hands-on inventory discipline, including receiving, tagging, staging, cycle counts, reconciliation, secure storage, shipping, returns, and repair workflows. • Experience with Oomnitza or comparable asset management systems, with the ability to improve data quality, workflows, reporting, and operational controls. • Technical experience building or improving system integrations and automations, including leveraging APIs, webhooks, workflow orchestration tools, or similar tooling to connect logistics, asset, ticketing, procurement, vendor, and reporting systems. • AI fluency or practical experience using AI-enabled tools to improve operational workflows, documentation, analysis, reporting, or automation. • Vendor management experience across procurement, repairs, reverse logistics, SLAs, escalations, and regional shipping constraints. • Strong judgment around security, asset controls, auditability, and sensitive hardware workflows. • Clear communication, strong ownership, and the ability to work across time zones with internal stakeholders, vendors, and contractors. • Comfort being the sole regional logistics owner while also building the systems, documentation, and contractor model needed to scale. Workplace & Location This role is based in Singapore and is expected to be onsite five days per week. The role includes hands-on hardware handling and stockroom work, regional coordination across APAC time zones, and close partnership with global IT Logistics and IT Support teams. About OpenAI OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity.  We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic. For additional information, please see OpenAI’s Affirmative Action and Equal Employment Opportunity Policy Statement https://cdn.openai.com/policies/eeo-policy-statement.pdf. Background checks for applicants will be administered in accordance with applicable law, and qualified applicants with arrest or conviction records will be considered for employment consistent with those laws, including the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, for US-based candidates. For unincorporated Los Angeles County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: protect computer hardware entrusted to you from theft, loss or damage; return all computer hardware in your possession (including the data contained therein) upon termination of employment or end of assignment; and maintain the confidentiality of proprietary, confidential, and non-public information. In addition, job duties require access to secure and protected information technology systems and related data security obligations. To notify OpenAI that you believe this job posting is non-compliant, please submit a report through this form https://form.asana.com/?d=57018692298241&k=5MqR40fZd7jlxVUh5J-UeA. No response will be provided to inquiries unrelated to job posting compliance. We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made via this link https://form.asana.com/?k=bQ7w9h3iexRlicUdWRiwvg&d=57018692298241. OpenAI Global Applicant Privacy Policy https://cdn.openai.com/policies/global-employee-and-contractor-privacy-policy.pdf At OpenAI, we believe artificial intelligence has the potential to help people solve immense global challenges, and we want the upside of AI to be widely shared. Join us in shaping the future of technology.